Policy Details

Records Management Policy

Dated: 24 May 2018

OFFICIAL

POLICY TITLE: Records Management Policy

OWNING DIRECTORATE: Information Management

AUTHOR: Records Manager, Information Management Unit

EQUALITY IMPACT ASSESSMENT: Complete

AUTHORISED PROFESSIONAL PRACTICE (APP) NATIONAL GUIDANCE: Available
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AIM OF POLICY: To provide Northumbria Police with a robust process to manage its recorded data from creation to disposal.

BENEFIT OF POLICY: Ensures that records created by Northumbria Police are appropriately managed, stored and disposed.

REASON FOR POLICY: To comply with the Authorised Professional Practice: Management of Police Information, the General Data Protection Regulation (GDPR)/ Data Protection Act 2018 and the Lord Chancellor's Code of Practice on the Management of Records under Section 46 of the Freedom of the Information Act 2000.

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Northumbria Police recognises the need to ensure that information is available when and where it is needed, in an organised and efficient manner, and in a well-maintained environment. This policy provides a framework and outlines responsibilities for the operation of the Records Management Programme.

With regards to retention / disposal, nominal records held within the Force’s Information Systems will be deleted when there is no longer a policing purpose for retaining the nominal in accordance with APP: Management of Police Information. This is determined by the Force’s retention rules.

Access the Record Retention Rules here
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SOURCE DOCUMENT: National Police Chief's Council: National Guidance on the minimum standards for the Retention and Disposal of Police Records 2017; GDPR/ The Data Protection Act 2018; Lord Chancellor’s Code of Practice on the Management of Records under Section 46 of the Freedom of the Information Act 2000.

GROUPS AFFECTED: All officers and staff

ACCESS AND DISCLOSURE RESTRICTIONS: None