Points to consider about your event

There are quite a few points you need to think about when planning an event. These include:

  • Do you need any special licences or permissions?

  • Is the site suitable for your event?

  • Have you carried out a risk assessment to make sure you have all the necessary health and safety measures in place?

  • Have you decided who should be responsible for the safety of your event?

  • Have you provided necessary information, for example, maps and site/route plans?

  • Do you know how many people you are expecting?

  • If your event takes place on public highways, then have you applied for temporary road closures, if necessary (via your local authority)?

  • Have you considered any traffic management arrangements – barriers/coning/sterile areas

  • Do you know where the entrances and exits on your site are?

  • Are the entrances and exits controlled, signed and suitable for disabled people?

  • Do you have trained and briefed stewards/marshals?

  • Have you set up a good system of communication between key people?

  • Have you set up a good system of communications with the audience/crowd/ participants?

  • Are crowd control barriers necessary?

  • Are emergency procedures in place and have these been agreed with the emergency services?

  • Can emergency vehicles get on and off site/onto route easily?

  • Do you have effective fire control measures in place?

  • Do you have adequate first aid facilities?

  • Do you need any other special arrangements – for example, for lost children, lost property, drinking water, toilets, noise control or parking?

  • Have you produced an Event Safety Plan/Operating Procedure to include all information about the event, as well as contingency arrangements?