Data Protection at Northumbria Police

The Data Protection Act 1998

Northumbria Police processes personal data (information about living people) by computer.

The principal Purposes of this are to prevent and detect crime: apprehend and prosecute offenders; protect life and property; maintain law and order and help the public in line with force policies and procedures.  Information is also processed for the administration of the force and its employees.

Obtaining Information

Subject Access

People have the right of access to personal data held about them. Should you wish to know what information Northumbria Police holds about you on local systems you should make an application through the procedure 'Subject Access' (Data Protection Act 1998).  Forms can be used and are available below.  It is not a requirement to complete this form, however it may make it easier to locate the information you want.  If, in addition to any information held locally by Northumbria Police, you would also like to know what information is held on the Police National Computer about you please tick section 3 on this form.  If you are only seeking information that may be held on the Police National Computer about you please see the advice below (Police National Computer).  For further advice or clarification on this process please contact us directly.

By download from this site:

Data Protection Act Form (PDF) > > >

Data Protection Act Form (word document) > > >

By contacting:

In writing (DO NOT ATTEND THIS ADDRESS) Disclosure Section Northumbria Police 4th Floor Cobalt Business Exchange Cobalt Business Way Newcastle upon Tyne NE28 9NZ

Phone 101 (ext. 49442 or 49443)


Disclosure replies may take up to 40 days from the day your completed request, fee and copies of ID are received by this office.

Subject Access Requests can be forwarded by post to the above address and must be accompanied by copies of two forms of identification:

A copy of identification document, eg birth certificate, current passport.

A copy of proof of address - Recent (issued in the last six months) utility bill, medical card or British driving licence - DO NOT SEND ORIGINAL DOCUMENTS, copies will not be returned

There is a £10 fee per application.  Payment must be made by cheque or postal order made payable to Northumbria Police and should be clearly marked "Subject Access" on the back, along with the name of the applicant. We do not accept cash payments for this service.

A copy of the subject access form is available in two formats.  You can print this out and send it to the Disclosure Section at the address on the form, along with copies of your identification and the fee.

Police National Computer

Should you wish to know what information is held about you on the Police National Computer you will need to apply to the Association of Chief Police Officers Criminal Records Office (ACRO).  The below link contains all instructions on how to apply.  ACRO can be contacted on 02380479920 or email  This service is NOT carried out by Northumbria Police.

Police Certificates

Anyone needing a Police Certificate to apply for emigration,visas, work permits or residency in Australia, Canada, New Zealand, South Africa and the United States should download the application form for an ACPO Police Certificate from the ACRO website.

Please note: This certificate is processed entirely by the ACPO Criminal Records Office (ACRO) and all submissions and enquiries should be made to ACRO. through the following routes:

Telephone: 02380479920 (during their office opening hours of 08:30 - 16:30, Monday to Friday)


In writing to:
ACRO PO Box 481 Fareham PO14 9FS

Please do not return the ACRO Police Certificate application form to Northumbria Police.

Early deletion of Biometric Information from National Police Systems

Under new legislation, you may apply in certain circumstances to have your fingerprints and DNA profiles deleted from national police systems, namely the National Fingerprint Database (IDENT1) and the National DNA Database (NDNAD).

Under the Protection of Freedoms Act 2012 (which amended the Police and Criminal Evidence Act 1984, known as PACE) police in England and Wales are able to indefinitely retain your biometric information if you have been convicted of an offence. Biometric information is defined as fingerprints and DNA profiles.

Equally the legislation identifies a number of situations whereby your biometric information will be immediately deleted from national police systems if you were not convicted of a recordable offence, provided specific time constraints and other criteria are satisfied.

Information concerning the 'Early Deletion Process' can be accessed on the ACPO Criminal Records Office website at: